An organizer’s must-have event management tool kit: 12 web and mobile tools for events

Planning an event involves so many facets that when push comes to shove, having a kit of helpful (and even free) event management tools that saves the finite commodity of time and money will be one to clamor over.

12 web and mobile tools for events

We bring you 12 web and mobile tools to use for planning your next event:

Source for a venue. Securing a venue is key to hosting an event yet one of the more difficult tasks at hand. Online sites like Venuerific and We Are Spaces breaks down the task for you. Both websites enable you to sieve through a ton of venues in Singapore based on criteria you’ve outlined including event type, location, amenities, budget and capacity.

Related: On the search for that event space: 6 places to look

Planning and collaborative tools. Instead of having your event notes and documents scattered all over the place, you could synchronize them all onto one platform such as Evernote or Google Drive. Both allow you to neatly organize your notes into folders, share notes with others on the team, and collaborate on the same project document.

Resolve ticketing and registration. Global online and mobile event ticketing platform, Peatix (yes, that’s us!), provides event organizers with powerful tools to create, promote, manage and sell out events of all sizes with considerable ease and at the lowest ticketing fees. Don’t take our word for it, try it for yourself – Peatix is free for free events.

Create beautiful websites. Fret not if you’ve got no coding knowledge, you can still create beautiful websites for your event without the need to hire a programmer! Strikingly, a no-hassle fuss-free website builder, makes this possible with easy to maneuver and editable content blocks.

Push out event publicity. As organizers, this is sometimes overlooked but plays an important role in getting the word out beyond our immediate social circles. On Peatix, you’re able to broadcast your event to your followers on Facebook and Twitter in one-click. Your event is also automatically recommended to other Peatix users based off a set of interest-based criteria including their events attendance history and groups they follow on Peatix. Alternatively, you can also pay to have your event be featured on the top spots for your event category. That’s more event publicity options at low to no cost to you.

Related: How to promote your event using social media: 5 easy first steps

Hire finger-licking catering. Catering needs and requirements can vary for different events and many a time, it’s difficult to gauge how many we need to cater for in advance. Try Foodpanda, the good thing about it is you’re able to search for restaurants within the vicinity of your venue simply by input of its postcode, get an estimate delivery time, more accurately order the required quantity since you’re able to order just 1-2 hours before your event, and at low delivery fees.

Arrange convenient transport. Have an inconvenient venue? Not to worry! Get in touch with GrabTaxi or Uber to help attendees get to your event on time in the comfort of a cab or chauffeured ride that can be booked via free mobile apps.

Related: 7 ways to reel in the early birds to start your event on time

Play awesome music. Setting the ambience and mood for an event, music plays to the hearts and emotions of attendees. According to Spotify, there’s songs for peace, psyched!, angst, quirky, sultry and even brainstorming! Conveniently categorized song lists has made choosing songs as easy as the click of the mouse. It’s available on mobile and desktop, for free or at a premium (for smooth playing without the ads).

Engage on social media. Tracking your social media conversations gives you insight to the sentiment towards your event and enables you to engage with attendees in real time. Use hashtags to aggregate and monitor your event’s clout on social media using free tools like Tweetdeck and Hootsuite.

So when push comes to shove in event management, may the force be with you and these tools be ever in your event planning and execution favour.

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Claire Ding

Claire Ding is the Community Manager at ticketing platform Peatix in Singapore. She runs a community event for organisers, Backstage Pass , where organisers connect with others and learn tips on event management. Quite the thrill-seeker, Claire’s gone skydiving, bungee jumping, and enjoys anything that puts her on edge (quite literally), it’s no wonder she’s in the business of events with never a dull moment!